Factors to Consider for the Exhibition
Staff Needed
Unfortunately, due to the size of the exhibition space it would be difficult for everyone to be involved in the construction of the exhibition stand as we need to consider the health and safety risks. However, there are several roles that need to be fulfilled for the exhibition to be put together successfully, such as the clearing of the space, the cutting of the pieces, transporting the pieces into the exhibition space to be assembled, the installation of the lighting and the hanging of the work.
Instead of simply putting together the exhibition ourselves, we discussed the possibility of getting the first years to help with the process to get more people involved. As they will not be familiar with the design, we will need to take the time to explain the process to them.
There are many pieces that make up our exhibition structure and so we will need a few people to hold up the pieces while the others slot them together and this process will need to be guided by one of our team members.
3 – 4 members of our practice to lead and supervise?
5 – 6 first years to help with the tasks?
Different groups of people used for the different tasks.
Exhibition Stability
The exhibition structure and the work that is displayed must be stable and sufficiently secured in place to make sure that there is no risk of anything falling or posing a danger to people in the vicinity. Precaution must be taken to ensure that no parts of the exhibition structure are damaged during the manufacturing or construction process as this could affect the durability of the exhibition stand.
Our exhibition stand is very stable as it has been designed to become one large sculptural piece, it is held up by three legs that act as the base of the stand and allow for movement beneath the canopy of the structure above. However, after transporting, we will make sure to check each piece of the exhibition stand before assembling to be certain that there is no damage that could affect the stability of the structure.
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| three legs act a base |
Health and Safety
During the installation and disassembly, and the duration of the event days of the exhibition space, it is important that none of the materials block any of the entrances in the exhibition area, and that any of the circulation spaces are kept clear to avoid disturbance.
Some walkways in the space will be used as designated emergency routes so it is vital that the organisers and assemblers are aware of this before any materials are transported or constructed in the exhibition space. It is also necessary to check that any of the displayed work is installed in the allocated space, without overlapping into these safety walkways.
Electrical equipment must be tested before installation so that if any of it appears defective, it can be removed and replaced to ensure all the electrical components are fit for use.
Furthermore, measures must be taken to protect any parts of the building from damage during the delivery or construction of the exhibition stand. Damage can be prevented by having a thorough plan in place before installation begins.
For both the assembly and disassembly of our exhibition space, we will keep the areas around the foyer as clear as possible, making sure that access to the entrance and the stairs is not blocked. We have designed our exhibition stand so that there will sufficient circulation space around it and through it, allowing for adequately sized walkways in case of an emergency. We will also ensure that the displayed work is hung in a way that does not compromise this.
It would be best to install the exhibition out of university hours so that the space inside and outside of the Eldon building is not as busy. This will lessen the disturbance to students and staff in the building and reduce any risk to the public when the materials are being transported into the space.
The exhibition will last 5 days and so it would be beneficial to check that the none of the health and safety regulations have been affected throughout the event.
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| plenty of space for circulation |
Sustainability
To ensure our design is sustainable we tried to consider the impact of our exhibition space in all stages the design process, including what will happen to the materials after the event is over.
All the materials will be locally sourced to cut down on transport costs and CO2 emissions that would have a negative effect on the environment. The design of our structure is also more sustainable as the method of slotting it together means that the materials can be reused or recycled because there will not be any glue or hidden nails to affect its quality. We looked at hypothetical sponsors that could help us source the timber for our structure and then recycle it for us after the event is over, producing less waste and reducing the carbon footprint of our exhibition. Furthermore, we investigated the possibility of donating the LED bulbs that will be used in our exhibition to local organisations after the event so that they be reused.
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