Assembling and Dismantling the Exhibition Space

May 31, 2021

Assembling and Dismantling the Exhibition Space

Our Exhibition Structure

We used a bespoke design for the structure of our exhibition stand to make it stand out from the modular appearance of the typical exhibition stand. It is made up of recycled MDF boards that will be cut into various shapes that fit together to make a fluid structure that resembles the form of a tree. The structure will not require the use of joints or fixing as the prefabricated elements have been designed to slot together, inspired by the Japanese wood joinery techniques that we investigated. This method of construction reduces the amount of material that we use and allows it to be easily dismantled and reassembled elsewhere.

Delivery of Exhibition Materials

The arrangements for the transport, delivery and handling of the exhibition materials must be made in advance by the organisers of the event to ensure that everything is ready in time and to avoid any issues on the day of installation. It is essential that the number of staff and equipment that is necessary for lifting and carrying the materials is well considered to avoid injury.

Our exhibition stand will be cut by hand in the Eldon Production Centre into the pieces shown below (can be cut into smaller pieces if necessary). The pieces will then be moved into the Eldon Building Foyer so that the construction can be assembled on-site.

As our exhibition stand will be cut out in the Eldon building, we do not need to consider the delivery of the pieces, however, we will need to have the MDF boards delivered to the Eldon building for them to be cut out and put together. The MDF will be delivered to the car park where it can be taken into the EPC by our team, then once the parts of the exhibition stand have been cut according to our design, they can be moved into the Eldon Foyer.

Assembling Exhibition Spaces

In preparation of an exhibition, the main structure of the exhibition stand is manufactured at the production site so that it can be made into a construction kit to be assembled on site. Usually, a team is assigned to assemble the entire structure just off-site of an exhibition and the assemblers are required to know how to read design drawings.

Care must be taken when installing any electrical works with consideration into the leading out of cables for lamps and outlets and ensuring that electrical equipment such as lamps and spotlights are safely mounted.

Finally, the work to be displayed in the exhibition can be hung or mounted, followed by a final clean-up of the exhibition space to clear any dust that may have been produced during the construction process. After construction, a final check of all of the components must be carried out before the exhibition space can be handed over to the client.

All the assembling must be done in compliance with the correct standards and regulations and should be completed in the assigned time. The entire installation process must be conducted under supervision to avoid health and safety risks.

Disassembling Exhibition Spaces

Once an event is over, it will be handed back to the construction team by the client to be disassembled. Typically, a couple of days are assigned for taking apart and removing the exhibition structure and clearing the space to be returned back to its original state.

Once again, the process of dismantling the exhibition must be methodically planned out to ensure that it done safely and efficiently. Firstly, the work that was exhibited will need to be removed and carefully stored to avoid any damage and then the same will be done for the lighting.

Lastly, the exhibition structure will need to be disassembled in the same way that it was put together, keeping the pieces in the right order for any future installations. After everything has been cleared out of the space, it is cleaned and a check for any possible damages that could have happened during the event can be done.

For Our Exhibition

Before our exhibition structure can be assembled, we will need to come up with a plan that details the process of putting it together. Although our design does not require any tools to fix it together, there are many pieces to it, and this could lead to confusion and delays in the installation. It would be beneficial to label the pieces to make the process faster and more efficient as they can be brought into the space and organised in order. We would follow the same process during the disassembly of the exhibition structure to ensure that there is no damage to the pieces.

We would need about 3 days for installing our exhibition stand as we need to allocate time for removing any of the existing furniture or objects and cleaning the Eldon Foyer to prepare the space before the exhibition can be installed. Then the remaining time would be used for putting together the exhibition stand, installing the lights and hanging the work on display. As we do not have much experience with setting up exhibition spaces, it could take longer so it is necessary to allow enough time for each step. We would likely need the same amount of time for dismantling the structure so that it can be done safely, and the Eldon Foyer can be returned to its original state.